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Cold chain

FREE online Vaccine Storage and Transportation course

If you are a cold chain lead for your provider or just interested in knowing more about cold chain, then why not complete the online Vaccine Storage and Transportation course? There is no charge and will take only about an hour to complete. Just follow this link - http://lms.conectus.org.nz. If you have any queries please contact imaceducation@auckland.ac.nz or telephone the education administration team on 0800 882 873

National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017

This document defines the National Standards for Vaccine Storage and Transportation for all immunisation providers in New Zealand and outlines the requirements for providers to achieve the standards. These standards supersede the National Guidelines for Vaccine Storage and Distribution 2012 (Ministry of Health 2012). Download a copy of the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017.

Cold chain accreditation

Cold chain accreditation (CCA) is a Ministry of Health initiative for practices/providers to demonstrate effective management of vaccine stocks in the cold chain, as required by existing national standards.

The CCA provider self-assessment form and CCA immunisation provider review form are available on the Ministry of Health National Immunisation Programme cold chain management webpage.

Cold chain compliance for community pharmacies

From 1 February 2018, cold chain management in pharmacies is regulated as part of the pharmacy licensing framework administered by Medicines Control. The Ministry of Health has provided a fact sheet for pharmacists  FAQs on vaccine Cold Chain Compliance for community pharmacies fact sheet and a fact sheet for Immunisation Coordinators  FAQs for immunisation coordinators on vaccine Cold Chain Compliance for community pharmacies. Community pharmacies who are offering or who plan to offer vaccination services are responsible for complying with all requirements within the Standards (including appropriate equipment, monitoring, recording, and policies and procedures) outlined in the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017

Immunisation Coordinators will continue to provide community pharmacies with:

  • Cold chain advice (e.g. when purchasing new cold chain equipment)
  • Assistance with cold chain breaches or failures
  • Clinical assessments for pharmacists who have completed their vaccination training course
  • Three yearly spatial logging of pharmaceutical refrigerators.

Cold chain management policy template

The Ministry of Health has created a Cold Chain Management Policy template to assist immunisation providers and clinics develop their individualised policy, an essential requirement for Cold Chain Accreditation.

Download a copy of the  Cold Chain Management Policy Template 2017.

*UPDATED* Vaccine register template

Download a template for an easy to use  Vaccine Register updated October 2018.

2017 Annual Cold Chain Management Record

The 2017 Annual Cold Chain Management Record is available to download from the Ministry of Health website. Alternatively, download a copy of the  2017 Annual cold chain management record from this link. No hard copies of the resource are available.

The 2017 guide replaces the previous versions of the Annual Cold Chain Management Guide and Record.

The Annual Cold Chain Management Record is a tool for immunisation providers. The information recorded in the Record is based on the requirements in the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017.  Providers who are still using old hard copies of the Guide and Record should ensure that they refer to the current Standards for any cold chain reference information.

*NEW* Off-site immunisation programme – Chilly bin log template

Download a template for recording chilly bin temperatures during an off-site clinic  Off-site immunisation programme – Chilly bin log.

*NEW* Recommended contents of the provider cold chain folder template

The  Recommended contents of the provider cold chain folder template can be used to ensure your cold chain folder contains the recommended contents and modified to show any additional 'practice specific' resources in your folder.

*NEW* Example of a staff cold chain orientation guide/checklist for new staff

Use the Example of a staff cold chain orientation guide/checklist for new staff to help design your 'provider specific' cold chain orientation process for new clinical staff who offer immunisation.

    The essential cold chain

     The essential cold chain - updated October 2018 fact sheet sumarises the most important requirements for maintenance of the vaccine cold chain. More information is available through the document links on this webpage, Ministry of Health National Immunisation Programme cold chain management webpage, current Immunisation Handbook and Cold Chain Management Policy for your service.

    The essential data logger

     The essential data logger - updated May 2017 fact sheet provides an introduction to the use of data loggers to ensure optimal cold chain maintenance. The vaccine refrigerator must be monitored by a digital minimum/maximum thermometer and a data logger.

    *NEW* The essentials of off-site vaccine storage and monitoring

     The essentials of off-site vaccine storage and monitoring fact sheet provides an introduction to the requirements for the storage and monitoring of vaccines at off-site clinics to ensure maintenance of the cold chain.

    COOL Project: Stakeholder summary report & chilly bin packing protocol for offsite immunisations

    The COOL Project: Stakeholder summary report & chilly bin packing protocol for offsite immunisations explains how School-Based Immunisation Programmes manage the cold chain and provides information and results from tests of currrent and alternative cold chain equipment and processes used for mobile/offsite immunisations. The packing protocol details best practice guidelines arising from the products tested as part of the COOL Project. Providers using alternative packing methods and equipment can continue to do so provided that the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017 are adhered to.

    Initial steps in a cold chain breach

     The Initial steps in a cold chain breach fact sheet outlines the initial actions immunisation providers should take when the vaccine refrigerator temperature goes outside of the recommended +2°C to +8°C temperature range.

    The Ministry of Health National Immunisation Programme cold chain management webpage

    Available at www.health.govt.nz/coldchain.

    National cold chain audit

    The National Cold Chain Audit (NCCA) has been completed. Thank you for your commitment to the audit process, the logger return rate was over 90%. The results of the audit, which monitored the cold chain of National Immunisation Schedule vaccines from the ProPharma regional stores until immunisation providers have administered all doses in the vaccine box or for up to two weeks are being collated. A summary of key findings, final report and recommendations are due in September 2018. 

    If your practice has a NCCA logger in your refrigerator, please return it to IMAC using the pre-paid courier bag provided. If the courier bag has been misplaced, please telephone 09 923 9075 or email 0800immune@auckland.ac.nz to request a replacement courier bag.

     

      NCCA Logger instructions

      NCCA Flow chart

      NCCA FAQs

     

     

    See below for a quick overview of the vaccine cold chain in NZ

    Last updated: Oct 2018